Dear Staff,

On 7 July 2021, the Multi-Ministry Taskforce announced updates to Safe Management Measures in Phase 3 (Heightened Alert) from 12 July 2021. 


Conduct of Lessons

All lectures will be conducted online. All tutorials, labs and practicals should be conducted face to face on campus.  Students must leave immediately after in-campus classes and those not having lessons on campus on a certain day should not be back on campus that day.  CCAs will be largely online.


Instructions on Attendance and Other SMMs 

Lecturers running face-to-face classes are reminded to take a photo of all the students where they are seated and ensure that students submit their attendance via ATS, for contact tracing purposes. The photos are to be retained for a month. Students should be seated 1 metre apart where possible and, where not, they should be in groups of only 2, with 1-metre separation between groups. (It is still possible to hold a 4-student discussion by having 1-m separation between 2 groups.) 

Masks shall be worn at all times, except during meal times, on campus. Face shields as substitutes for masks are not effective and not allowed.

The default is to work from home where possible, unless otherwise required by your RO, who should exercise judicious discretion. Meetings should similarly be online by default. Lecturers conducting online lessons can exercise discretion to conduct them from campus if needed for effectiveness.


Others


We should avoid organising physical work-related events unless critical.

Where staff are together at a certain place, they should be 1 metre apart, or, if required, be in groups of only 5, with 1 metre separation between groups.

Dining-in will be allowed at all our food courts.  We will need to ensure that there is at least 1 metre distancing between individuals. We are not allowed to sit in groups, even a group of 5.  

Precautions should continue to be taken to ensure clear physical spacing of at least 1 metre through physical means and demarcation of safe physical distances (at least 1m apart) using visual indicators, where possible.Where physical interactions with suppliers/contractors are still necessary, e.g. delivery of goods, we must adopt precautionary measures such as scheduling delivery times by different suppliers in a staggered manner. The durations of such transactions should be kept as short as possible.


If Unwell


As part of National Policy we would like to remind you that if you are not feeling well, especially if you display respiratory symptoms such as fever, cough, sore throat, runny nose or loss of sense of smell, please see a doctor. Please inform the doctor of your symptoms.

If you are diagnosed with Acute Respiratory Infection (ARI) and require COVID-19 testing, the doctor will arrange for a swab test to be conducted. Testing complements the other safe management measures we have put in place to safeguard the well-being and safety of staff and students. This also allows for early identification of COVID-19 cases and to quickly contain any potential spread in the community. There will be no payment for the swab test.

Those waiting for their COVID-19 swab test results must not come to campus and must inform their RO/Director/HR that they had undergone a swap test. They will also need to make a declaration in the contact declaration database - Contact Declaration. Under item 2 of the database please select Suspect Case (A person suspected by MOH). You are to remain at home, self-isolate as much as possible, observe good personal hygiene, and monitor your health. You should also stay contactable. Most results will be available within 3 working days.

Once you receive the results you must inform your RO, Director and HR of the result within 24 hours of receiving the results.

If you have household member (6 years of age and above) who is feeling unwell with flu like symptoms (such as fever, cough, sore throat, runny nose or have lost their sense of smell), please ask them to see a doctor and staff should inform your RO and HR.  Please work from home for the duration the household member (6 years of age and above) is on medical leave. If you have been scheduled to return to SP, please discuss with your RO so that the work schedule can be readjusted. 

If you have household member(s) (6 years of age and above) placed under quarantine / Stay-Home Notice (SHN) / phone surveillance or have been diagnosed with Acute Respiratory Infection (ARI) or have been asked to go for a mandatory swab test because of contact with a confirmed case, you should also not be in campus and should go home immediately.  This is in view of the relatively higher risk of the spread of infection to household members, you should not come to campus and should isolate yourself at home until your household member has completed the HQO.  You are to inform your RO and HR, apply for Leave of Absence (LOA application) and furnish proof i.e. the Home Quarantine Order (HQO).  An LOA will be issued to you for the duration of your household member’s HQO. If you are able to work from home you can continue with your regular duties.

If you are residing in the same household as Persons serving Stay-Home Notice (PSHNs) who are required to serve their SHN at SHN-Dedicated Facilities (SDFs) upon their return by default, but have been granted permission to serve their SHN at home due to extenuating circumstances, e.g. medical grounds, You are to complete the Contact Declaration, apply for Leave of Absence (LOA Application) and furnish proof i.e. the duration of the household member’s SHN.  An LOA (SHN) will be issued accordingly upon verification of the SHN and/or the outcome of the appeal where permission was granted to the PSHN to serve SHN at home.  The duration of the LOA will be aligned to the duration of the household member’s SHN. The LOA requirement would not apply if the PSHN had returned from a lower-risk country where the default option is to serve SHN at their own accommodation.  For staff, similar to the LOA arrangement for individuals with unwell household members, those who are placed on LOA should continue with their regular duties at home.

If you are unwell please visit only one clinic for check-ups. If there are practical constraints in not doing so, do inform the clinic of all doctors visited over the past 14 days. If your household member is feeling unwell with flu like symptoms (such as fever, cough, sore throat, runny nose or loss of sense of smell), please ask them to see a doctor and inform your RO and HR. Please work from home for the duration the household member is on medical leave. If you have been scheduled to return to SP please discuss with your RO so that your work schedule can be adjusted.

All vendors, industry partners and service providers who are working in campus and do not possess a SP pass, will be issued with a letter of identification by the respective Schools/Departments they are working with. When they are unwell with respiratory symptoms they are to see a doctor and show proof of identity using this letter to inform the doctor that they are working in SP. Schools/department will be informed separately through their Directors on the detailed instructions for these groups of people.


Entering Campus

Entry into the campus will only be through the following gates, with all other gates closed.  

  • Gate 1 (along Dover Road)
  • Pedestrian turnstiles at Dover MRT Station
  • All other gates with turnstiles will operate as exit points only


Please use TraceTogether to enter campus. 

By downloading the app and consenting to participate in it, TraceTogether allows users to "proactively help " in the contact tracing process. 

Lecturers and Technical Executives please remind your students to activate the TraceTogether app as it is in mandatory to do so.. 

For Dover MRT Station entrance, you must tap your staff card against the turnstiles in order to gain entry into campus.

Staff coming via vehicles will have to be dropped off either at the Dover MRT Station driveway or Gate 1 drop-off area. You are not allowed to be dropped off inside campus.

Staff who are parking in campus will have to enter via Gate 1 and use the left lane, where you will be directed by the security personnel to stop your vehicle after the gantry. You will have to do your SafeEntry Check-In and show your SafeEntry Check-In pass and staff card for verification by the security personnel, before you are allowed into campus.  


Travel Declaration

With the lifting of border restrictions for visitors from selected countries, the government has updated the travel advisory where travel to some countries are allowed. For permitted countries, please check MOH website (https://www.moh.gov.sg/covid-19) and ICA website (https://safetravel.ica.gov.sg) regularly for the latest updates. 

Except for the above, all travel should be deferred. If you need to travel for the reasons as given above and this is approved, you are advised to check the entry requirements imposed by the countries/regions you intend to travel to. When overseas, you should take all necessary precautions, observe good personal hygiene, monitor local developments, and heed the advice of local authorities. 

If approval is given for you to travel please be reminded that it is mandatory to declare travel details (including the city or province) in the Travel Declaration Form database if you have travelled/are travelling overseas. Please ensure all travel information are updated, if details are known. Please take this travel declaration exercise seriously and it is for your strict compliance.

Please note that if you are a new staff you will need to declare even if you are not travelling. The steps are:

Travel Declaration > Create >New Declaration> Have you travelled/Will you be travelling, select ‘Yes’>Country, select Singapore. This declaration is valid until you travel.

If you wish to cancel the travel declaration that you submitted, the steps are Travel Declaration> Declaration> My Submitted Declarations> select the relevant form> Cancel Declaration. 


Declaration on contact with COVID-19 cases

In addition to the requirement to make a travel declaration, all staff are also required to submit a declaration if, to the best of their knowledge, in the past 14 days, they:

  1. are a Confirmed Case/Suspect Case/Person under Quarantine Order/Person issued with Stay Home Notice, or
  2. have been in contact with a Confirmed Case/Suspect Case/Person under Quarantine Order/Person issued with Stay Home Notice, in the past 14 days.
  3. are residing in the same household as Persons serving SHN, who are required to serve their SHN at SHN-Dedicated Facilities upon their return by default, but have been granted permission to serve their SHN at home due to extenuating circumstances, e.g. medical grounds, you are also required to submit declaration. The duration of the LOA will be aligned to the duration of the household member’s SHN


If (a), (b) or (c) applies to you, please make your declaration at the Staff Declaration Form


Definitions:

Confirmed/Suspect Case – A person confirmed or suspected by MOH to have COVID-19.

Person under Quarantine Order – A person under quarantine order from MOH.

Stay-Home Notice – A person issued Stay-Home Notice by ICA.


Vendors and Visitors to Campus

If you have any visitors coming to SP Campus, you should inform them beforehand about the entry arrangements into SP and that they will have to undergo temperature screening. Please also ensure that approval has been given for the visitor to enter campus. All visitors are required to complete the Visitor Declaration Form that you should send to them in advance. They will then need to show the completed form to the Security Personnel. 


Useful Information for COVID-19

We have compiled some useful tips to help staff better cope with COVID-19. Please click HERE to find out more.

 

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