Dear Staff,

At the national level, the Multi-Ministry Taskforce has announced that we move to Phase Two of post Circuit Breaker on 19 Jun 2020. We would like to share with you some updates on COVID-19 measures that have been put in place for the immediate post Circuit Breaker period.

1  Phase Two "Safe Transition"

For the immediate post Phase Two period we should continue to work from home. We should only come to campus when necessary, such as for tutorials, as cleared with your ROs.  Many of our colleagues have been returning to campus primarily to conduct practical/laboratory/tutorial sessions or for other essential work that needs to be done on campus.

For SP, students can continue to return to campus primarily for practical/laboratory/tutorial sessions. This would require our colleagues who are Academic Staff and Technical Executives to return to campus to conduct these sessions.  As such, colleagues and students will be informed if they have been scheduled to return to campus.

For colleagues who return to campus, safe distancing measures as well as staggered work hours would be implemented, so that the starting and ending times of work do not coincide with peak-hour travel, where possible. This also minimises the need to mingle with crowds at public transport nodes.

Safe Distancing Ambassadors (SDAs) would be deployed across campus to ensure that staff and students conform to the required distancing measures. Staff are to comply with the instructions from these SDAs.  Please remind students to read announcements that have been put up at campus and to comply with the rules that have been implemented.

We should continue to ensure that we do not socialise or congregate in groups at the workplace (e.g. at common spaces such as food courts, pantries, water coolers / vending machines, smoking corners, etc.), including during meals or breaks. We can dine-in at our food courts with at least 1m  distancing between individuals, or if this is not possible, at least 1m distancing between groups of no more than 5 persons. All social gatherings (e.g. birthday celebrations, team bonding activities, etc.) at the workplace must be cancelled or deferred.

We should continue not to socialise outside of the workplace, both during or outside working hours (e.g. going out together for lunch, dinner breaks or drinks), with colleagues. These measure are to keep the workplace safe and minimise the risks of cross infection.

Everyone must continue to wear a mask when outside of their homes. Hence, if you are in campus it will be mandatory to wear a mask. The masks should be close-fitting and completely cover the nose and mouth. Lecturers may wear face shields instead of masks only if speaking to a group in a classroom setting, where they largely remain at the spot from which they are speaking, and are able to maintain at least 1 metre, if not at least 2 metres as best practice, away from any other persons.

For those of us who continue to work from home and if we need to come to campus, do so as far as possible based on split team schedule as given in the table below:

 

 schedule


If Unwell

As part of National Policy we would like to remind you that if you are not feeling well, especially if you display respiratory symptoms such as fever, cough, sore throat, runny nose or loss of sense of smell, please see a doctor. Please inform the doctor of your symptoms.

If you are diagnosed with Acute Respiratory Infection (ARI) and require COVID-19 testing, the doctor will arrange for a swab test to be conducted. Testing complements the other safe management measures we have put in place to safeguard the well-being and safety of staff and students. This also allows for early identification of COVID-19 cases and to quickly contain any potential spread in the community. There will be no payment for the swab test.

Those waiting for their COVID-19 swab test results must not come to campus and must inform their RO/Director/HR that they had undergone a swap test. They will also need to make a declaration in the contact declaration database - Contact Declaration. Under item 2 of the database please select Suspect Case (A person suspected by MOH). You are to remain at home, self-isolate as much as possible, observe good personal hygiene, and monitor your health. You should also stay contactable. Most results will be available within 3 working days.

Once you receive the results you must inform your RO, Director and HR of the result within 24 hours of receiving the results.

If you are unwell please visit only one clinic for check-ups. If there are practical constraints in not doing so, do inform the clinic of all doctors visited over the past 14 days. If your household member is feeling unwell with flu like symptoms (such as fever, cough, sore throat, runny nose or loss of sense of smell), please ask them to see a doctor and inform your RO and HR. Please work from home for the duration the household member is on medical leave. If you have been scheduled to return to SP please discuss with your RO so that your work schedule can be adjusted.

All vendors, industry partners and service providers who are working in campus and do not possess a SP pass, will be issued with a letter of identification by the respective Schools/Departments they are working with. When they are unwell with respiratory symptoms they are to see a doctor and show proof of identity using this letter to inform the doctor that they are working in SP. Schools/department will be informed separately through their Directors on the detailed instructions for these groups of people.


Entering Campus

If you need to enter campus, please seek agreement from your Director who will then seek PCEO’s approval.

Entry into the campus will only be through the following gates, with all other gates closed.  

  • Gate 1 (along Dover Road)
  • Pedestrian turnstiles at Dover MRT Station
  • All other gates with turnstiles will operate as exit points only

All staff, students, service providers and visitors must use the SafeEntry application to submit their entry into, and exit from, SP campus. You must do the SafeEntry Check In and show your SafeEntry Check In Pass on your mobile phone for verification by the security personnel, before you are allowed into the campus.

Alternatively, you can produce your NRIC (or Transitlink Concession Card, Passion Card, Driver’s License, Merdeka Generation Card, Pioneer Generation Card, MOM Work Pass or Work Permit) for SafeEntry Check In via scanning at the checkpoints. When you leave the campus, you must do the SafetyEntry Check Out on your own.

For Dover MRT Station entrance, you must tap your staff card against the turnstiles in order to gain entry into campus.

 

Staff coming via vehicles will have to be dropped off either at the Dover MRT Station driveway or Gate 1 drop-off area. You are not allowed to be dropped off inside campus.

 

Staff who are parking in campus will have to enter via Gate 1 and use the left lane, where you will be directed by the security personnel to stop your vehicle after the gantry. You will have to do your SafeEntry Check-In and show your SafeEntry Check-In pass and staff card for verification by the security personnel, before you are allowed into campus.  

 

Everyone must now wear a mask when outside of their homes. Hence, if you are on campus it will be mandatory to wear a mask.

 

Face shields in lieu of masks are only allowed for: 

  • staff who have health conditions that may result in breathing or medical difficulties when a mask is worn for a prolonged period of time;
  • staff who are speaking to a group in a classroom or lecture-style setting, where they largely remain at the spot from which they are speaking, and are able to maintain a safe distance away from any other persons. 

The face shields must cover the wearer’s entire face, from the forehead to below the chin, wrapping around the sides of the face.  Face shields may be worn on top of a mask to provide additional protection.

Please also adhere to the strict safe distancing measures within campus and colleagues should not socialise or congregate in groups at the workplace including mealtimes or break times so as to avoid risks of transmission.  We should also not socialise outside of the workplace, both during or outside working hours (e.g. going out together for lunch, dinner or drinks).

 

Please note that all staff are reminded not to return to campus if unwell or have any respiratory symptoms (such as fever, cough, sore throat or runny nose).

 

Temperature Taking & Recordings

All staff will be required to record their temperature twice a day, in the morning  and again in the afternoon. For staff they can record their temperature via TRES. Staff can also submit their temperature through SP Mobile.

Reminders will be sent once in the morning and once in the afternoon to staff who fail to record their temperature. Director will receive email on staff who failed to record temperature at 11.30 am and 4.30 pm daily.

 


Travel Declaration

All residents of Singapore are still advised to defer all travel abroad.

Please note all travel overseas will not be approved for now. This includes travel to Malaysia.

If approval is given for you to travel please be reminded that it is mandatory to declare travel details (including the city or province) in the Travel Declaration Form database if you have travelled/are travelling overseas. Please ensure all travel information are updated, if details are known. Please take this travel declaration exercise seriously and it is for your strict compliance.

All travellers who left Singapore from 27 March 2020 despite the prevailing travel advisory are required to pay for their stay at dedicated SHN facilities upon their return to Singapore.  As the global situation evolves, MOH will continue to update border measures. If you are not a Singaporean or a Singapore PR, you will need ICA’s entry approval to return to Singapore and there is no guarantee you will get it as you are not likely to be prioritized over others entering Singapore for the first time.

Please note that if you are a new staff you will need to declare even if you are not travelling. The steps are:
Travel Declaration> Create >New Declaration> Have you travelled/Will you be travelling, select ‘Yes’>Country, select Singapore. This declaration is valid until you travel.

If you wish to cancel the travel declaration that you submitted, the steps are Travel Declaration> Declaration> My Submitted Declarations> select the relevant form> Cancel Declaration.

 

Declaration on contact with COVID-19 cases

In addition to the requirement to make a travel declaration, all staff and students are also required to submit a declaration if, to the best of their knowledge, in the past 14 days, they:

  1. are a Confirmed Case/Suspect Case/Person under Quarantine Order/Person issued with Stay Home Notice, or
  2. have been in contact with a Confirmed Case/Suspect Case/Person under Quarantine Order/Person issued with Stay Home Notice, in the past 14 days.

If (a) or (b) applies to you, please make your declaration at the Staff Declaration Form.

 

Definitions:

  • Confirmed/Suspect Case – A person confirmed or suspected by MOH to have COVID-19.
  • Person under Quarantine Order – A person under quarantine order from MOH.
  • Stay-Home Notice – A person issued Stay-Home Notice by ICA.
     

Trace Together

A mobile application called TraceTogether was launched on 20 Mar to support ongoing contact tracing efforts amidst the COVID-19 outbreak in Singapore. 

By downloading the app and consenting to participate in it, TraceTogether allows users to "proactively help" in the contact tracing process. The TraceTogether app, which was developed by the Government Technology Agency (GovTech) in collaboration with MOH can be downloaded by anyone with a Singapore mobile number and a Bluetooth-enabled smartphone.

There had been an update to the TraceTogether mobile application (https://www.tracetogether.gov.sg). With that, please note that it is mandatory to register with it and ensure it is operational when you entering campus. This will greatly help the contact tracers if there is a need to do contact tracing.

Lecturers and Technical Executives please remind your students to activate the TraceTogether app as it is in mandatory to do so..


8  Vendors and Visitors to Campus

If you have any visitors coming to SP Campus, you should inform them beforehand about the entry arrangements into SP and that they will have to undergo temperature screening. Please also ensure that approval has been given for the visitor to enter campus. All visitors are required to complete the Visitor Declaration Form that you should send to them in advance. They will then need to show the completed form to the Security Personnel. 


 Useful Information for COVID-19

HR has compiled some useful tips to help staff better cope with COVID-19. Please click HERE to find out more.


Best regards

SP Management

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