Students who are unable to attend any classes/tests/assessments, for justifiable reasons (which must be supported by appropriate documentary evidence) must apply for leave of absence in accordance with the 'Conditions for which Leave of Absence' is granted. The online LOA may be accessed from the e-Services/e-Resources > Attendance > Apply/View of Leave of Absence (LOA).
The application should be submitted in advance prior to the period of absence if the reason is known beforehand (e.g. reserve service, chickenpox, measles, hospitalization, national competitions). Students must upload a copy of the documentary proof in their application and submit the ORIGINAL document to their school when requested to do so. For LOA that covers the first two weeks of a new semester, students may inform their school to apply on their behalf before the start of the semester.
Students may apply for up to 3 days of compassionate leave which is granted on compassionate grounds for bereavement of immediate family members, within 3 months of bereavement. An immediate family member refers to spouse, children, parents (including step-parents & parents-in-law), siblings and grandparents.
For leave of absence from classes/tests/assessments due to illness, the LOA application must be submitted within two working days after the stipulated MC period. In exceptional circumstances where students are unable to submit the application on time, they may inform the school and request for the LOA to be submitted on their behalf. If verification of the original hardcopy of the documentary proof is required, students must submit the document to their school within 5 working days, failing which the application will be rejected. Note: For leave of absence due to illness, only medical certificates issued by medical practitioners registered with the Singapore Medical Council will be accepted. (Exception: Malaysian students residing in Johor Bahru may submit medical certificates issued in JB.) All other medical certificates, for example, those issued by Chinese physicians, are not accepted.
Students can use their positive ART test results to apply up to 3 days of LOA from the date of test result (inclusive). They are required to submit the picture of the ART result with their ID, name and date written next to it.
Students are not to assume that their application for leave of absence has been approved, they should check the e-Services for the application status or email in their iChat email closer to the period applied for. They must check with their respective School should they have any doubts.
It is the responsibility of the students, who have been given approved leave of absence, to ensure that they catch up with the class work, which they have missed. Leave of absence from classes should not be used as an excuse or reason for poor performance in examinations. Alternatively, students can consider deferment.
Students should be
informed that redistribution of assessment components (where applicable)
arising from approved LOA(s), leading to the calculation of the module grade is
subject to an overall module cap of 15% (i.e. floor rule of 85% imposed). For
more details, students should check with his/her respective lecturer teaching
the module.
For Absence from Semestral Exams, please refer to the Leave of Absence from Semestral Examination.
SP reserves the right to reject any application for leave of absence. An application for leave of absence may also be rejected if the student's course attendance has been irregular, or if the student has not shown satisfactory progress in his class work, course work and in-course assessments during the session.